Responsibilities
The Budget Development and Oversight Committee is charged with engaging in good stewardship in the development and monitoring of the Presbytery’s budget.

Its responsibilities include:

1. 1. In consultation with committee chairs and Trustees, preparing an annual operating budget for the Presbytery and presenting it to Council for information and to Presbytery for a first reading in September and a vote in November each year.
   2. In September, bringing to Presbytery for its approval a proposed Presbytery per capita assessment for the following year.
   3. Overseeing the current year’s budget and recommending changes as necessary to deal with any surplus/deficit situation that may arise.
   4. Maintaining a three-year income projection for planning purposes.

Full description
See: Job Descriptions for Standing Committees/Commissions of the Presbytery

Meets
2nd Thursday 10:30 a.m.

Contact
Bob Mecredy, Chair
John Odom, Executive Presbyter
Paul Bishop, Treasurer
Cheryl Battaglia, Financial & Program Administrator

Committee Listing
Directory (directory password required)

Associated Resources

• PGV Liaisons to Churches
• Per Capita Resources
• Financial Resources for Church Treasurers & Congregations

Description

The Committee on Representation, as defined by the Book of Order (G-3.0103), shall nominate persons to serve in positions requiring election by the Presbytery with attention to reflecting the PC(USA) commitment to provide for full participation and access to representation in decision-making and employment practices.

The Big Picture Team shall nominate the members of this committee to the Presbytery for election.

Responsibilities

1. 1. Advise the Presbytery regarding the implementation of principles of unity and diversity; to advocate for diversity in leadership; to consult with the Big Picture Team on the employment of personnel (F-1.0403)
   2. Promote and review the Presbytery’s implementation of the church’s commitment to inclusiveness and representation
   3. Nominate officers of the Presbytery, elected members of committees, and the Permanent Judicial Commission members (G-3.0111) [NOTE: Committee leadership is elected by their own membership. Ministry Teams and Working Groups created by a standing committee or the Big Picture Team of Presbytery will be recruited and appointed by the creating committee.]
   4. Nominate persons to fill vacancies in elected positions in a timely manner
   5. Nominate commissioners from the Presbytery to serve the higher governing bodies of the church as well as members to any committees or other entities of those higher governing bodies

Membership
There are 6 members, with 2 persons per class

Meets
1st Wednesday at 3:00 pm

Contact
Mike Fry, chair

Committee Listing
Directory (directory password required)

Description
The Permanent Judicial Commission serves as the “law court” for presbytery.

Responsibilities
Duties, structure, and meetings are described in the Rules of Discipline (D-50000).

Membership
Seven members–four ministers and three elders or four elders and three ministers. Term of office is six (6) years in three classes as nearly equal in size as possible. No person who has served a full term of six years shall be eligible for re-election until she or he has been out of office for at least four years. (Rules of Discipline (D-5.0100))

Investigating Committee
When necessary, presbytery elects an Investigating Committee according to the provisions of the Rules of Discipline (D-10.0201). Nominations are made by the Stated Clerk after consultation with appropriate officers of the Presbytery and the Stated Clerk is responsible for convening and training the Investigating Committee. The Investigating Committee functions as described in Chapters 10 through 14 of the Rules of Discipline and begins their work upon election by the Presbytery.

Committee of Counsel
When necessary, presbytery elects a Committee of Counsel according to the provisions of the Rules of Discipline (D-6.0302). Nominations are made by the Stated Clerk after consultation with appropriate officers of the Presbytery and the Stated Clerk is responsible for convening and training the Committee of Counsel. The Investigating Committee functions as described in Chapters 6 through 8 of the Rules of Discipline and begins their work upon election by the Presbytery.

Meets
As required

Contact
TBD, chair

Committee Listing
Directory (directory password required)

Resources
Book of Order

Description

The Presbytery’s Personnel Committee exists to help the Presbytery support and develop the people who serve it. This committee may act as a whole, by delegation, or by the use of ministry teams.

Responsibilities

This committee oversees Presbytery personnel and staffing levels, develops staff position descriptions, and develops and reviews personnel policies. Their responsibilities include:

1. 1. Reviewing the Personnel Policies & Practices document annually and recommending revisions to–Presbytery as necessary
   2. Developing and updating position descriptions for all positions
   3. Conducting annual performance reviews for all employees of Presbytery
   4. Recommending support and temporary staff positions to the Big Picture Team
   5. Assisting the Head of Staff in the selection, retention, and termination of non- exempt Presbytery employees
   6. Recommending to the Budget Development & Oversight Committee annual compensation packages for employees of Presbytery, including the Stated Clerk
   7. Maintaining open communications with employees on matters concerning their welfare and the employer’s interests
   8. Conducting annual and exit interviews of the Head of Staff, Stated Clerk, and the Treasurer

In connection with the responsibilities enumerated above, this committee shall recommend appropriate changes to Presbytery policies.

Membership
Normally between 4 and 6. The Head of Staff is an ex-officio member, without vote. The Presbytery Treasurer may be invited to attend to give counsel on budgetary matters, with voice only.

Meets
3rd Tuesday at 11 a.m.
Monthly at discretion of current committee members.

Contact
Brandi Wooten, convener

Committee Listing
Directory (directory password required)

Associated Resources
Personnel Policies (2023)

Position Descriptions for Presbytery Staff

Description
The Board of Trustees is responsible for property and investments of presbytery and those held in trust by congregations.

Responsibilities

• • Record and maintain all capital assets of the Presbytery except for operating and budget accounts
  • Receive requests for loans, grants, or other uses of capital assets of Presbytery for comment or recommendation prior to being submitted to Presbytery for action
  • Consult with churches or agencies of the Presbytery on property, legal, and financial matters as requested by particular churches or as directed by Presbytery
  • Recommend action to the Presbytery, or the Big Picture Team (in months the Presbytery does not meet,) on requests from churches planning to make any contract for the purchase of property with or without encumbrances or conditions, or the enlargement, improvement, or extension of their properties in excess of 25% of the last year’s current receipts
  • Approve Capital Fund Drives and capital improvements greater than 25% of the yearly budget (not receipts as stated). Recommend action to the Presbytery, or the Big Picture Team (in months the Presbytery does not meet,) on requests from churches planning to sell, mortgage, or lease their properties for a period longer than five years; the dissolution of churches and the sale of buildings that include a sanctuary must be approved by the Presbytery; the Big Picture Team may approve the terms of the sale following Presbytery approval.

Full description
See: Job Descriptions for Standing Committees/Commissions of the Presbytery

Meets
2nd Thursday 3 p.m.

Contact

Ed Daniel, Chair

Committee Listing
Directory (directory password required)

Associated Resources

• PGV Liaisons to Churches
• Per Capita Resources
• Church Trustee Resources